One of the biggest challenges of running a bounce house rental business is staying organized. Keeping track of customers, accounting, marketing, employees, and all of the other facets of a company can sometimes be overwhelming. That's exactly why having the right software can help. Recently, we took a deep dive into InflatableOffice, one of the leading providers of management software for bounce house business owners.

While there is plenty to discuss, we found the combination of features to be quite extensive, and certainly beneficial to anyone who is looking to manage and grow their business.

In this article, we will go into some of the key features of the software and give you an idea if it might be right for your company.

A Fit for Anyone

InflatableOffice was started by a mechanical engineer that had purchased a rental company in 2004 and saw a huge need for his business.  He then decided to pursue the software instead of the rental business, starting in 2008.

One of the great features of this product is that it is designed to fit a rental business of any size. Whether you have a small inventory of only a few inflatables or are a business operating in multiple markets, the software can accommodate your needs.

The software works twofold - as a backend and frontend solution. You can manage your inventory, customer data, contracts, employees, scheduling, and a host of other categories in their online backend interface. Additionally, you can make all of that communicate with your website through multiple integrations.

We used their demo account online and found the interface to be mostly user-friendly. While it might not look as slick as other CRM products on the market, this product is very customized to the needs of an inflatable business owner.

Simply put, anyone with moderate computer skills could be trained to use InflatabelOffice within a matter of days.

Having a Birds Eye View

One of the hardest things about running a business is to see everything that's going on very clearly. Sometimes the big picture can get lost in the day-to-day grind. In our opinion, this is where this software shines - if you commit to using it for all parts of your business, the data you will receive will be invaluable.

When you log in to your account, you can see a few basic modules that will give you an overview of several key categories.

For example, in the screenshot below you can see upcoming events, leads that require your attention, and key contracts that require payment.

inflatableoffice review

You can dive in deeper into each category and get sales history, leads that need attention, delivery schedules, and even outstanding contracts that need to be signed.

Website Communication

Having a professional website for your business is a must these days. Additionally, for a rental business, you want to make sure you are showcasing your inventory, pricing, and availability of parties.

The key feature about InflatableOffice that makes it a great option is that the backend software can communicate with just about any website format. Whether you are running Wordpress or a custom design - the software can make sure that all the information you are showing to potential customers is accurate and up to date.

While there are extensive customization options, here are some of the key features that we were impressed with:

  • Detailed quoting system: You have the ability to allow customers to receive detailed quotes based on inventory, dates, staff requirements and even geographic location.
  • Accurate Inventory: By updating your inventory on the backend, you can make sure that potential customers will know whether or not certain inventory items are available on certain dates. This prevents double bookings from occurring.
  • Transactional: If you want customers to be able to actually book a rental on your site you can do that. They offer integrations with almost all credit card providers and even feature the ability for users to sign digital contracts for a booking.

On top of that, if someone was interested in a quote on your website, but did not necessarily book, the system will alert you that the lead requires follow up.

Overall, InflatableOffice went through a great deal of effort to make sure that your website can be a powerful sales tool for your rental business.

Managing Your Employees

InflatableOffice also allows you to manage your growing list of employees. You are able to assign employees to jobs in the future and make sure they have all of the correct information about the contract (they are able to login to their own account with customized access rights).

On top of that, you are able to analyze all of your deliveries for a certain date, and the software will optimize a delivery schedule based on locations that will save time and gas expenditure.

For a rental business that has multiple employees and a long list of contracts over the weekend this feature almost pays for the software itself.

If You Go All In, You Will Likely See Results

There are plenty of other features to InflatableOffice that make it a useful tool. The overall theme we came away with after testing the software out is that the more you depend on it, the more it will help your business.

This is exactly why their pricing system is set up the way it is.

Inflatable companies that have less than 10 inventory items can actually use the software for free. They are confident that once small companies start using it, their business will grow enough where they will want to be paying subscribers. Plans range from $75/mo to $215/mo for businesses that have between 35 to 250 inventory items. If you have inventory requirements beyond that, then they do offer custom plans. On top of that, they offer a full refund for any business that does not see 15% growth or more.

While it may require work on your end, our impressions are that if you try the software out, and make sure all parts of your business are being tracked in their system, it will make you more organized and efficient, and ultimately grow your inflatable business.